FILE:  GBRC

Cf:  GBN

EMPLOYEE ATTENDANCE

Employees of the West Baton Rouge Parish School Board shall be expected and required to report to their designated work locations in the prescribed manner and at the prescribed time work activity is to commence.  Employees shall also be expected to remain at work for the entire work period excluding any rest and meal periods permitted.  Tardiness, unexpected absence, or failure to report to work as scheduled may result in disciplinary action.  In cases of anticipated absence or where the employee cannot report to work as scheduled, the employee shall notify his/her supervisor as soon as possible after the employee becomes aware that he/she will be absent from work.  Continual absence by the employee shall be conveyed to the employee’s supervisor on a regular basis.  The frequency of contact that may be required shall be determined by the supervisor.

STAFF SCHEDULES

The West Baton Rouge Parish School Board shall require all personnel to follow the school calendar and holiday schedule during the school year.  The Superintendent, with the approval of the West Baton Rouge Parish School Board, shall establish office hours and work schedules outside the normal school calendar as necessary.

Principals and the administrative staff should be in their building ahead of students and teachers, and should remain in their buildings until students and teachers have gone from school.  Principals who leave their building for any purpose, other than attendance at civic clubs, principals’ meetings, official business at administrative offices of the school system, or other routine business affairs connected with the schools shall secure prior approval from the Superintendent or his/her designee prior to such absence.  Teachers are expected to remain at school at least fifteen (15) minutes after school ends.

Summer Work Schedule

The Superintendent or his/her designee, with School Board approval, may designate and maintain a summer work schedule that varies from the normal business hours.  The principal will be responsible for the operation of the school during the summer months. This includes summer maintenance, financial statements, requisitions, requests for services, reports, mail and correspondence, school records and transcripts, and the coordination of the school operation with the School Board.

In order to achieve the most efficient use of personnel at each school, the assistant principals, school secretaries and all other nine and a half, ten and eleven-month employees will work their required number of days at the discretion of the principal.

The principal shall give the Superintendent a telephone number(s) where he/she can be contacted at any time.  The assistant principal shall be contacted in the absence of the principal as needed.

ABSENCES

No teacher or other employee shall leave the school campus without having first obtained permission from the principal or designee.  Teachers shall be required to sign out, stating the reason for leaving school.  Upon returning, the teacher shall sign back in and note the time of his/her return.  An employee's immediate supervisor may authorize an absence during the business day.  The Superintendent or designee must grant permission for a period of one day or more.

Reporting Absences

All absences of one (1) hour or more shall be reported by the immediate supervisor and shall be recorded and counted toward an employee's leave time.  However, the immediate supervisor shall be allowed to record and count less than one (1) hour at his/her discretion.

Unauthorized Absence

Any employee who is absent from work and who has not received an authorized leave shall be considered on unauthorized leave.  Any employee on unauthorized leave shall receive no pay for those days which constituted the unauthorized leave and may be subject to dismissal and/or other disciplinary actions.

Job Abandonment

If an employee is absent for ten (10) or more days without explanation or approved leave, the School Board may consider the job as abandoned and the employee terminated, unless the employee can provide acceptable and verifiable evidence of extenuating circumstances, as determined by the Superintendent. 

PERFECT ATTENDANCE

Classroom Teachers

The School Board desires to reward those classroom teachers who are perfect in their attendance during the school year.   The School Board shall set aside money each year which shall be used exclusively to compensate classroom teachers for perfect attendance.  To be eligible the teacher must be present for the entire school day for each day of the school year for which teachers are required to be at school.  The maximum amount of compensation shall be set at $500 for each eligible teacher.  If more than twenty (20) teachers become eligible, the allocated fund shall be divided among the teachers eligible.

Support Employees

The School Board shall approve a maximum amount each year from the General Fund to be used exclusively to compensate support employees for perfect attendance.  Employees must be present the entire work day to be eligible.  A maximum amount shall be set for each eligible employee.  If the amount set aside by the School Board is less than the amount needed to meet the maximum per eligible employee, then the money shall be divided equally among the eligible employees.

Revised:  July 18, 2007

Revised:  September 19, 2012

Ref:    La. Rev. Stat. Ann.  §§17:81, 17:1186, 17:1201, 17:1202, 17:1203, 17:1204, 17:1206, 17:1208, 17:1208.1

Board minutes, 9-20-00, 7-18-07, 11-19-08, 9-19-12

West Baton Rouge Parish School Board